Integrating Time Tracking with Your ERP System
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Integrating Time Tracking with Your ERP System

August 12, 2019

Hello. Today we’re gonna talk about integrating
your time collection system with your ERP system. We run across customers all the time
who have a timesheet system and they have an ERP accounting system, and the two are
not connected. Or, somebody’s taking the data out of this system and they’re manually typing
it in to this other system. What’s wrong with that? Don’t you have something better to do
with your life than typing in a bunch of data over and over and over and over and over until
your hair falls out? That would be the first and most important reason: life is too short
to type in data that should just be automatically entered. The second reason is that you make mistakes.
It’s impossible to type in data, by hand, endlessly forever and make no mistakes. Somebody
that’s doing that will always get bored and get distracted and there’s a phone call and
they would make a mistake. They’ll leave something out, they’ll put something in, they’ll miss-key
something, and that costs money. It costs money from overpaying people, from under-billing
people, from misunderstanding your costs, and that’s what computers are supposed to
do. So let’s say that you figure out that you
made a mistake when you typed things in manually. Now you have to correct the mistake. But frequently,
you found this mistake out after you’ve already closed a prior period. So now the correction
is actually 3 or 4 or 5 times more work than the actual entering of the data was manually
in the first place. All this can be solved by integrating your
timesheet system with your Microsoft® Dynamics™ Great Plains system or your QuickBooks® system
or your SAP® system or whatever you’re connecting to. Having that automated integration connectivity
between the timesheet system and the ERP system is incredibly powerful. It also allows you
to start to do other things with the data, finer delineations of data, more data. It’s
OK if people have ten time records a day instead of one time record a day because you’re not
typing it in manually anymore. So the richer data becomes available to you, and that’s
a very powerful reason for automating the integration of your timesheet system with
your ERP system. So get on it!

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